Jobs

Executive Assistant - Faculty of Applied Arts

Vacancy for:

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Qualifications:

- Bachelor's degree in business administration or related field
- Proven experience as an executive assistant or in a similar
administrative role
- Excellent written, verbal skills in English and Arabic
- Excellent interpersonal skills, team worker
- Process driven
- Strong interest in the field of education and adjacent tasks
- Strong time-management skills and an ability to organize and
coordinate multiple parallel projects while meeting deadlines
- Multitasking skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software
- Fluent in English Language, German Language is an asset

Responsibilities

- Manage professional and personal scheduling, including
agendas, mail, email, phone calls
- Follow up of faculty specific needs (purchasing, jour fixes,
reporting, data compilation)
- Coordinate scheduling and calendar management
- Manage activities, including accommodations, transportation
- Provide administrative and office support, such as typing,
spreadsheet creation, and contacts database

Requirements

- Flexible, should be able to handle sudden changes in plans
- Flexibility to work outside of regular business hours as needed
- Strong work ethic and ability to work under pressure
- Positive attitude and willingness to take on new challenges
- High level of professionalism and discretion in handling
confidential information