Jobs

Executive Secretary - President's Office

Vacancy for: University President's Office

Ref Code:

Objective of the position:

The role is responsible for helping the management and administration with tasks and clerical duties to increase the efficiency of the office workflow.

Core Competencies:
• Excellent Written and Oral Communication Skills
• Good time management skills and ability to multitask.
• Planning & Organizational Skills
• Accountability
• Creative & Innovative Thinking
• Confidentiality
• Must work with integrity and professionalism.

Qualifications/Experience:

• University degree (Bachelors) & a minimum of 2 years related work experience.
• Excellent command of English language.
• Experience using computers and office software packages (MS Word, Excel, PowerPoint, etc.).
• Strong written and oral communication skills
• Excellent teamwork and interpersonal skills, able to work independently as well as in collaboration with colleagues, student members, and stakeholders.
• Excellent skills in writing, organizational and planning capabilities, problem-solving, and dynamic interpersonal skills (phone, email and in person).
• Robust work ethic, and effective time management and organizational skills, including the ability to manage multiple tasks, work under pressure and meet deadlines.

Job Description:

• Manage the day-to-day administrative affairs, including managing calendars, setting scheduling priorities, coordinating appointment, preparing meeting documents, minute- keeping.
• Answer phone calls and take messages for the management or colleagues.
• Maintain the daily, weekly and monthly agenda to keep track of the workflow in office.
• Set up for meetings, appointments, and interviews.
• Keep track of teaching staff database.
• Prepare and distribute ministry related memos, forms, and reports.
• Maintain a filing system and do regular checks of the documents.
• Provide administrative support, including file administrative, student, staff, and electronic database records to ensure compliance with University policies and procedures.