Jobs

Purchasing Coordinator

Vacancy for: Purchasing Department

Ref Code: VIII2

Purchasing Coordinator Job Description.

Key Responsibilities:

• Procurement Process Management: Manage the day-to-day procurement activities, including placing orders, tracking deliveries, and ensuring goods/services are received as specified.
• Supplier Relations: Build and maintain strong relationships with vendors and suppliers to ensure reliable sources of quality materials and services.
• Negotiation: Negotiate pricing, terms, and conditions with suppliers to optimize cost savings and ensure contract compliance.
• Purchase Orders: Create, process, and track purchase orders using the company’s procurement system, ensuring timely approval and accuracy.
• Inventory Control: Collaborate with warehouse and operations teams to manage inventory levels, monitor stock, and plan orders based on forecasted demand.
• Budget Monitoring: Ensure all purchases align with the organization’s budget and cost control strategies. Identify cost-saving opportunities where applicable.
• Compliance: Ensure all procurement activities comply with legal, regulatory, and company policies and procedures.
• Reporting: Prepare and maintain purchasing records, reports, and price lists. Analyze procurement metrics to identify trends and areas for improvement.
• Problem Resolution: Resolve any issues related to purchase orders, invoicing, and deliveries, ensuring smooth supply chain operations.

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• 0-2 Years of experience
• Strong knowledge of purchasing software and procurement processes.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Detail-oriented with strong organizational skills.
• Proficiency in MS Office (Excel, Word, and PowerPoint) and ERP systems.

Key Competencies:

• Strong analytical skills.
• Ability to work collaboratively with cross-functional teams.
• Excellent problem-solving and decision-making abilities.
• High level of integrity and professionalism.